Electronic Records

Church records that are stored on computer can also be official records that need to be clear and maintained in accordance with organizational records management principles. In addition, the parish needs to consider the security of these records. If the printed paper copy of the record would be considered important enough to lock away in a filing cabinet or safe, apply the same level of security to the electronic version. This can be achieved through password protection, or using a particular format, such as PDF or ‘Read Only,’ to prevent any subsequent alteration to the information contained in the document. Remember also that the same level of retention should apply to documents stored on computer as to those that are printed. Regular deleting of files that are no longer required will help the system run faster.