Parochial records include policies and bylaws; minutes of vestry, wardens, parish groups and organizations; pew bulletins/leaflets; parish profiles, newsletters, histories and anniversary booklets; and pictures. Certain parochial records should be deposited into the Diocesan Archives for permanent retention. For more information, see Parish Records Retention Guidelines.
A parish’s history is a source of pride and helps to provide identity, both for the congregation and in the community at large. A parish might want to form an archives committee to collect and preserve items of interest to the parish and congregation. If your parish is planning to publish or has published a history, please send a copy to the Diocesan Archives. That way, future researchers will have access to ‘first-hand’ materials.
A parish list is a vital means of communication between the church and congregation. Since parish lists are likely to contain personal information about parishioners, it is important that the information is kept secure and only used for the purposes for which it was collected, i.e. for the church to keep in touch with the congregation. The Privacy section of this website includes useful guidelines for parishes when collecting information for a parish list, photo directory or other such compilation of personal information.