As you are implementing and maintaining the Responsible Ministry: Screening in Faith program in your parish, you will likely have questions about some of the processes. Below you will find some of the frequently asked questions about Police Record Checks. There are also general Screening FAQs available.
Why does the XpressChek consent form list Cobourg Police Services?
All agencies that conduct criminal record checks must work through a police service. XpressChek Inc (the company that the Diocese uses), utilizes Cobourg Police Services for this. This does not impact the service that the Diocese has been receiving from XpressChek, but is listed so that all individuals are fully aware of which agencies will receive their consent form.
Can I ask if someone has a police record?
No. It is important to inform individuals that a police record check is required for their ministry as soon as possible, ideally when they are applying for or inquiring about a position. You can ask if an individual is willing to fulfill the screening requirements of the position.
Who pays for a police record check? What are the options?
It is up to each parish. A variety of options are used across the Diocese. In some parishes the individual pays. In others the parish pays; some parishes pay only for employees, others pay only for volunteers. Some parishes pay for the police record check and encourage individuals to make a donation for the amount to the parish, which then issues a tax receipt. Use the payment method appropriate for your parish.
Can I get a police record check (PRC) from my local police department and send it to the Diocese for processing?
No. The Responsible Ministry: Screening in Faith policy requires that all individuals in high-risk positions complete a PRC through the approved background checking service, which is XpressChek Inc.. Therefore, under the policy, we cannot process PRCs that are not obtained through XpressChek. Using this process ensures that all PRCs are obtained through a consistent process, that is cost effective and efficient. All clear PRCs will be processed within two weeks of submission. Some local police departments can take up to 6 months, and require further processing by the Diocese.
Can I go to XpressChek in person to have my police record check processed?
Yes, It is easier to fax, mail, or email the forms and payment but you may also go to XpressChek in person Monday to Friday between 8:30 a.m. and 4:30 p.m. Their offices are at 3080 Yonge Street, Suite 4068 in Toronto. Be sure to complete all the forms, provide a photocopy of your identification, have a parish representative sign the forms, and provide the appropriate payment.
If you have further questions, please contact the Human Resources Manager at 416-363-6021 (1-800-668-8932) ext. 241.