Parking Spaces/Lots

Parishes sometimes choose to license excess capacity of church parking spaces to outside users, (individuals, third-party operators and organizations) for uses like employee parking.

Only passenger vehicles are allowed. Commercial vehicles like buses, trucks, vans and limousines are prohibited because they represent a different risk-profile and are at greater risk of causing property damage or personal injury.

When you’re deciding whether to rent parking spaces, think about what challenges it might pose to your own access and use (e.g. maintenance, snow clearing, staff parking, parking for funerals or other parish events, some of which might happen on short notice).

License agreements

You’ll need to use the appropriate form of parking License Agreement:

Steps to follow

The simplified Canon 6 procedure applies:

  1. Complete all due diligence items on the Red Checklist.
  2. Email a fully completed & signed checklist to canon6@toronto.anglican.ca.
  3. Once you’ve submitted your checklist, you can sign the License Agreement and allow use of the parking lot. Checklists are reported quarterly to the Trusts Committee and Diocesan Council.

Renewals also follow this process.

Insurance

Organizations need to provide proof of current insurance, depending on the number of spaces they’re renting.

Fewer than 20 spaces:

  • Individual end-user: proof of individual insurance isn’t required
  • Organization: the licensee must provide proof of Commercial General Liability (CGL) insurance of not less than $5 million per occurrence, naming both the incumbent and churchwardens and the Incorporated Synod of the Diocese of Toronto as additional insureds

For 20 or more spaces:

Parking rentals of 20 or more spaces represent an increased risk exposure. In addition to the above requirements, you need to notify your insurance broker, Aon Reed Stenhouse Inc., to get advice on risk mitigation.

Related business

As a charitable organization, you need to make sure these rentals are considered related businesses. Namely:

  1. the parking spaces are excess capacity, not needed full-time by the parish, OR
  2. the space is no longer needed by the parish but can’t be readily disposed of because of its location

The Canada Revenue Agency provides the following document: Policy Statement CPS-019 “What is a Related Business?”. Questions about this subject are best directed to the CRA, the parish accountant or the parish solicitor.