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Information for Researchers

Visitors come to the Diocesan Archives for many reasons. On your first visit, you’ll be asked to:

  • show your photo ID
  • read and complete the Archives Registration Form, which sets out the conditions of use
  • provide a brief summary of your research project and the information you’re looking for

For more information about access to records, see the Access Policy or contact archives staff.

The Archives are housed in modern climate-controlled facilities in the Diocesan Centre. The Archives is currently closed due to COVID-19. When the Archives re-opens they will be open to the public on Tuesdays and Wednesdays from 9 a.m. to 4 p.m by appointment only, which will allow us to have the materials you’re interested in available.

Limited copying of parish records is permitted. You can also use a digital camera to take photos of records after you get permission from the Archives staff and read and sign the Policy on the Use of Digital Cameras in the Reading Room.

We also welcome requests by mail, email and phone, but we can undertake only limited research on behalf of patrons. See the fee schedule for more information.

Academic research

The Archives has many resources for those conducting academic research or preparing for a parish event, including:

  • Synod Journals
  • parish histories
  • architectural drawings
  • information about various Anglican-related organizations

Genealogy

Access to parish records for genealogical research is restricted. The Archives follows the direction of the Archives of Ontario and only provides access to baptisms to 1917, marriages to 1938 and burials to 1948.

If your request meets these criteria, submit it to the Archives with as much detail as possible. Individual records aren’t indexed, so it’s important to provide the name of the church or at the least the geographic area so staff can help you in your search. See the fee schedule for costs associated with records searches.

The Archivist may grant or refuse access to records at their discretion. For more information, see the Access Policy or contact Claire Wilton, Archivist, or Sarah McDougall, Archives Assistant.

 

Personal records

Individual records aren’t indexed, so it’s important to provide as much detail as possible. If you need a certified copy of your baptism or marriage record, fill out the request form. There may be costs associated with records searches. Certified copies won’t be issued until we receive your payment. For more information, see the fee schedule.

The Archives take individuals’ privacy very seriously, so we place certain restrictions on parish records. The Archivist may grant or refuse access to records at their discretion. For more information, see the Access Policy or contact archives staff.

Baptism records

Baptisms after 1917 can be obtained by:

  • the person named on the record
  • the parents
  • the next-of-kin or executor, if the person is deceased

We may need proof of this relationship before we can make the record available.

From time to time, a parish priest or the diocesan Archivist is asked to make a change to the information in a baptism record and to issue an amended certificate. Only certain people have the authority to request an amendment, and certain conditions must be met. For details, see the Policy on Amendments to Baptismal Records and Issuance of Amended Baptismal Certificates.

Marriage records

Marriages after 1938 may be obtained by:

  • the bride or groom
  • the children of their marriage
  • the next-of-kin or executor, if either the bride or groom is deceased

We may need proof of this relationship before we can make the record available.

Privacy

The Archives take individuals’ privacy very seriously, so we place certain restrictions on parish records. With our patrons’ cooperation and by adhering to privacy legislation, we balance the need for privacy with the goal of facilitating research.