Visiting the Archives
The Anglican Diocese of Toronto Archives is open to in-person research by appointment only.
Before visiting, you’ll need to make an appointment with the archives staff. Email firstname.lastname@example.org with subject line “research appointment request,” along with the date and time you wish to come.
Appointment times are generally 9 a.m. to 12 p.m. or 1 p.m. to 4 p.m. Due to limited seating in our reading room, we suggest you send a request with two or three possible dates/times so we can try to accommodate you.
When you arrive, you will need to:
- show your government-issued photo ID
- read and complete the Archives Registration Form, which sets out the conditions of use
- provide a brief summary of your research project and the information you’re looking for
- pay a $5 cash researcher registration fee
Visitors without appointments won’t be admitted.
There is no penalty for cancelling your reservation, but we ask that you give us as much notice as possible. If we need to close the Archives temporarily, we’ll let prospective visitors know.
Limited copying of parish records is permitted. You can also use a digital camera to take photos of records after you get permission from the Archives staff and read and sign the Policy on the Use of Digital Cameras in the Reading Room.
We also welcome requests by mail, email and phone, but we can undertake only limited research on behalf of patrons. See the fee schedule for more information.
Archives safety protocols
You must wash your hands with soap and water before handling collection materials.
All surfaces are cleaned before and after a researcher’s visit.
Food and drink is prohibited.
All visitors must stay within the authorized Archives area. You aren’t permitted to access to the Archives storage areas, processing areas or other parts of the diocesan office (except for designated washrooms).
We’ll expect you follow all diocesan safety protocols while you’re here. If you have any questions, you can contact email@example.com.
Tours of the archives are by appointment only. Everyone on the tour must follow the same procedures outlined above.
The Archives has many resources for those conducting academic research or preparing for a parish event, including:
- Synod Journals
- parish histories
- architectural drawings
- information about various Anglican-related organizations
Access to parish records for genealogical research is restricted. The Archives follows the direction of the Archives of Ontario and only provides access to baptisms to 1918, marriages to 1941 and burials to 1951. The Archives of Ontario has recently increased the active retention period for birth registration from 95 to 104 years.
If your search meets this criteria, submit a request the Archives with as much detail as possible. Individual records are not indexed, so it is important to provide the name of the church (or at least the geographic area) and general date range so that archives staff can help you in your search. See the fee schedule for costs associated with records searches.
Individual records are not indexed, so it is important to provide as much detail as possible. If you need a certified copy of your baptism or marriage record, fill out the request form. There may be costs associated with records searches. Certified copies will not be issued until we receive your payment. For more information, see the fee schedule.
The Archives take individuals’ privacy very seriously. We place certain restrictions on parish records, and we require proof of identity (in the form of government-issued photo ID) before we release any records that are still covered under closure periods established by the Archives of Ontario. The Archivist may grant or refuse access to records at their discretion. For more information, see the Access Policy or contact archives staff.
Baptisms after 1917 can be obtained by:
- the person named on the record
- the parents
- the next-of-kin or executor, if the person is deceased
We require a copy of photo identification (e.g. Drivers License, Ontario Health Card) before we release the record. We may also need proof of the relationship between the requestor and the subject of the record before we can make the record available.
From time to time, a parish priest or the Diocesan Archivist is asked to make a change to the information in a baptism record and to issue an amended certificate. Only certain people have the authority to request an amendment, and certain conditions must be met. For details, see the Policy on Amendments to Baptismal Records and Issuance of Amended Baptismal Certificates.
Marriages after 1940 can be obtained by:
- the bride or groom
- the children of their marriage
- the next-of-kin or executor, if either the bride or groom is deceased
We require a copy of photo identification (e.g. Drivers License, Ontario Health Card) before we release the record. We may also need proof of the relationship between the requestor and the subjects of the record before we can make the record available.
The Archives takes individuals’ privacy very seriously, so we place certain restrictions on parish records. With our patrons’ cooperation and by adhering to privacy legislation, we balance the need for privacy with the goal of facilitating research.