As per the Anglican Church of Canada Act (Ontario) S.O. (1979), c.46, and Canon 6, all recurring facility rentals by outside-user groups must be reviewed by the Trusts Committee and approved by Diocesan Council. An outside-user group might be defined as any group or individual who conducts activities on church property that would not be included in the parish’s annual report to Vestry about its Ministry & Mission.
Only the Diocesan License Agreement and standardized provincial form of Lease Agreement are to be used. Neither document is to be altered in any way. These Agreements must be approved by Diocesan Council prior to execution by the Parish and occupancy by the Tenant/Licensee. Renewals must also be approved through the same process. These agreements must be received by the Property Resources Department by 12:00 pm at least two (2) weeks in advance of the next scheduled monthly meeting date of the Trusts Committee.
One-Time Events: The Diocese recommends the use of the Diocesan License Agreement for one-time events even though it is not required. However, parishes are expected to draft their own written document for these events that outlines the mutual rights & responsibilities of each party. All one-time events must provide proof of insurance to the Churchwardens, consistent with Diocesan requirements, prior to the event. Aon (416-868-5705) must also be advised of the event. If the event includes the serving of alcoholic beverages, then the guidelines set out in the Parish Leaders’ Manual, must be adhered to.
Insurance: Please refer to the Finance Department section of the website.
For additional information, please contact David Badian, Director of Property Resources, 416-363-6021 ext. 245 (1-800-668-8932).